Club Vacancy - Purchase Ledger Supervisor

Purchase Ledger Supervisor

Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football following their promotion from League One in the 2023/24 season and is under the management of Head Coach Paul Warne. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women’s side competing in the FA Women’s National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited, in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.

Derby County Football Club are seeking to recruit an experienced Finance professional as a Purchase Ledger Supervisor.

The successful candidate will fully oversee the Purchase Ledger function, including processing supplier invoices, raising and reconciling payments, supplier statement reconciliations and dealing with supplier account queries by managing the Accounts Payable shared mailbox.

The post holder will support the improvement and maintaining the existing Accounts Payable controls and associated processes. They will also assist with procurement, ordering and management of the purchase order system.

Key Responsibilities

Processing purchase invoices involving nominal coding through the Kefron purchase order system and reconciling to purchase orders.

Assisting in the preparation of supplier payment runs, for review by the Financial Controller.

Dealing with supplier queries, via email and over the telephone, on a prompt basis and ensuring the Accounts Payable shared mailboxes maintained on a regular basis.

Reconciling supplier statements as part of the month end process.

Ensuring purchase orders have been accurately raised by each Department, reviewing these weekly and closing purchase orders which are no longer relevant.

Maintaining integrity of Purchase Ledger controls, monitoring system approval workflows and validating supplier details provided on an ongoing basis.

Assisting the Finance Department with procurement by ensuring the Club receives value for money through obtaining relevant supplier quotes where appropriate.

Maintain and monitor the Aged Creditors’ report on a monthly basis (or as and when required).

Reconciliation of Club credit card transactions

Oversight and responsibility for processing staff expenses via the Club's expenses management system (SAP Concur).

Oversight, handling and reconciliation of petty cash accounts across all locations.

Liaising with external auditors in relation to any audit queries relating to the Accounts Payable controls and associated processes as and when required.

Essential Experience

Experience of managing the Purchase Ledger function in a busy finance department.

Kefron (or other similar invoice processing software)

Netsuite (or other similar accounting software)

Confident, Resilient and Self Motivated

Excellent Communications skills both verbal and written

Excellent Presentation skills

Ability to work in a fast paced, target driven environment

Ability to prioritise and manage own workload

Work using own initiative and as part of a team

Desirable Qualifications

5 GCSE’s (grades A-C) or equivalent

Competitive salary, dependent on experience.

The role is full-time, 35 hours per week, based at Pride Park Stadium.

Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:

We are proud of who we are and what we do

We are positive, inspired and passionate

We are ambitious and driven

We are prepared, honest and humble

We are the heartbeat of our community

We are the club of opportunity

Derby County employee benefits include:

25 days annual leave plus bank holidays

Two complimentary staff season tickets

Two complimentary staff away memberships

20% discount at DCFC Megastore

Company Pension with Aviva

Discounts with select Club partners and sponsors

Healthshield Cash Health Plan to support employee health and well-being and Perks for great deals and discounts

Participating in our employee forum, ‘The Herd’

Training and development opportunities

Access to programmes and volunteering opportunities with Derby County Community Trust

Subsidised lunchtime meals at Moor Farm

Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.

As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.

Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.

To apply for this role, please complete an application form, which can be found HERE.

Alternatively, please copy and paste - http://thera.ms/apply - to your chosen browser.

More information can be found at https://www.dcfc.co.uk/page/jobsandcareers

The closing date for receipt of applications is Sunday 05 January 2024. We reserve the right to close the vacancy early.

Strictly no agencies please.

Derby County Football Club’s Job Applicant Privacy Policy can be found at dcfc.co.uk.